Peer Community In

“Peer Community in” (PCI) is a non-profit scientific organization that aims to create specific communities of researchers reviewing and recommending, for free, unpublished preprints in their field.

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The network image was drawn by Martin Grandjean: A force-based network visualization - http://www.martingrandjean.ch/wp-content/uploads/2013/10/Graphe3.png. CC BY-SA.

FORMATTING INSTRUCTIONS AND TEMPLATES FOR ARTICLES RECOMMENDED BY A PCI

You can choose to use the templates below (Word, Google Docs, LaTeX) to format your article just before recommendation if you want a nice PCI-style article on the preprint server.

If you intend to publish your PCI recommended article in Peer Community Journal, you must use these templates to format your article before recommendation.

In any case, you MUST follow the general “General mandatory guidelines” to prepare the final recommended version of your article.

General mandatory guidelines

Data, script and code availability (if applicable)

  • Data, statistical scripts, command lines and simulation codes must be made available to readers,  in an open repository with a DOI (see the repositories listed by OpenDOAR, eg. Zenodo). A perennial URL can be provided if no DOI is available; please note that GitHub URLs are not perennial.
  • If deposited in an open repository, a reference to Data, statistical scripts, command lines and simulation codes, with a DOI or a perennial URL, must be provided in the reference list and in the “Data, script and code availability” mandatory section
  • If data are not directly accessible, the reason should be given in the “Data, script and code availability” section
  • A “Data, script and code availability” section must be present and must clearly indicate where and how data can be accessed.
  • Wherever possible, data, scripts and codes should be provided in machine-readable formats. Avoid PDFs other than for textual supplementary information.
  • Metadata should accompany the data, to make the data understandable and reusable by the reader.

Supplementary information (if applicable)

  • Supplementary information (text, tables, figures, videos, etc.) can be included within the article. It can also be deposited in an open repository (see the repositories listed by OpenDOAR, eg. Zenodo) with a DOI. A perennial URL can be provided if no DOI is available.
  • A reference to the supplementary information, with a DOI or a perennial URL, must be provided in the reference list and in the “Supplementary information” section.
  • List all documents attached to the manuscript as Supplementary Information in the “Supplementary Information” section.

Funding

All sources of funding must be listed in a separate “Funding” section. The absence of funding must be clearly indicated in this section.

Conflict of interest disclosure

  • Authors should declare any potential non-financial conflict of interest (financial conflicts of interest are forbidden, see the PCI code of conduct).
  • In the absence of competing interests, the authors should add the following sentence to the “Conflict of interest disclosure” section: “The authors declare they have no conflict of interest relating to the content of this article.” If appropriate, this disclosure may be completed by a sentence indicating that some of the authors are PCI recommenders: “XXX is a recommender for PCI XX.”

Materials and methods

  • Details of experimental procedures and quantitative analyses must be made fully available to readers, in the text, as appendices, or as Supplementary Information.
  • For specimen-based studies, complete repository information should be provided and institutional abbreviations should be listed in a dedicated subsection (if applicable). Specimens on which conclusions are based must be deposited in an accessible and permanent repository.

References

Please carefully check that all the references cited in the text are in the reference list, and reciprocally.

References should:

  • Be complete (with authors, title, year, volume number, page number or article number and clickable DOI at the end) and correct. If any of the preprints listed in your reference list have been published in a journal in the meantime, you may either leave the reference to the preprint or indicate the reference to the journal – in the latter case, please update your reference list accordingly.
  • Contain the clickable blue, underlined URL of their DOI (e.g. https://doi.org/10111/100.1023) at the end of the references. A simple way to obtain the URL for the DOI at the end of each reference is to copy/paste your list of references into https://apps.crossref.org/simpleTextQuery. Some DOIs cannot be found in this way, but a Google search with the title of the article generally finds the corresponding DOI.
  • Be listed in alphabetical order

You may use the following styles if you wish (not mandatory):

Word templates

Google Doc templates

Latex template

Org-mode template (in progress)

R Markdown template (in progress)

Word and Google Docs templates’ instructions

Text update

Please be careful to correctly update all text in these templates (doi, authors’ names, address, title, date, recommender first name and family name …): the text to be replaced by your own text starts with XXX, eg XXXXTitle of the article.

  • XXXXthe “cite_as” → replace it by the text we sent you
  • XXXXthe_doi_we_sent_you → replace it by the doi we sent you
  • XXXXthe surname and name of the recommender → replace it by the names we sent you
  • In the acknowledgements replace the last sentence by the sentence we sent you
  • Please be careful to choose the badges “Open Code” and “Open Data” only if appropriate (in addition to the “Open Access” and “Open Peer-Review” badges).

Predefined styles for Word

The PCI templates contains styles that you must use if you intend to submit your article to Peer Community Journal.

PCJ styles appears in the style gallery of the home tab: click on the text you want to format (e.g. a section title) and then click on the corresponding predefined PCJ style in the style gallery of the home tab:

  • PCJ Text. This style is used to format the text into sections, subsections, sub-subsections, etc.
  • PCJ Section. This style is used to format the names of the different sections (i.e. “Introduction”, “Material and methods”, “Results” and “Discussion”). It should also be used to format the names of the final sections (i.e. “Data availability”, “Acknowledgements”, “Conflict of interest disclosure” and “References”).
  • PCJ Subsection and PCJ sub-subsection. These styles are used to format the names of the different subsections and sub-subsections, respectively.
  • PCJ Table. This style may be used to format the text in tables. Please note: Tables should be centered and adapted to fit into the space delimited by the margins. It may be necessary to create a section in landscape layout. If the table is too large and overlaps the margin, use the Table > AutoFit Windows option of Word. If inserted as images, tables should be positioned “In line with text”. If your original table contained bold or italics font, do not forget to apply again these font types to the tables once formatted with the PCI table style.
  • PCJ Table legend. This style is used to format the legends above tables. It also puts the title “Table x.” in bold typeface.
  • PCJ note Table. This style is used to format the notes below the table.
  • PCJ Figure. This style simply defines the space before and after figures. Figures should be adapted to fit into the space delimited by the margins. It may be necessary to create a section in landscape layout. Figures should be positioned “in line with text”.
  • PCJ Caption Figure. This style is used to format the captions below the figure. It also puts “Figure x.” in bold typeface.
  • PCJ Reference. This style should be used for the Bibliography section of your article
  • PCJ Equation. This style can be used optionally to format isolated equations (i.e. equations not included in the text).

Instructions for LaTeX, org-mode and R templates

  • main.tex and sample.bib should be filled.
  • in main.tex, fill the recommender’s name and the reviewers’ names, and the “XXXXcite as” section with the information we sent you by Email. Fill the other sections with the appropriate information (PCI, title, authors, affiliations, date of upload, mail of correspondance, recommendation DOI etc.)
  • Fill sample.bib with your references. DOI are required.
  • Please be careful to choose the badges “Open Code” and “Open Data” only if appropriate (in addition to the “Open Access” and “Open Peer-Review” badges).