HOW DOES IT WORK?
HOW DOES IT WORK?
Recommenders of a Peer Community in X manage the evaluation and recommend articles which have not been yet peer-reviewed – typically unpublished preprints deposited on an open repository.
Evaluation of preprints (i.e. articles not yet peer-reviewed)
- A group of authors deposits a preprint on an open repository, such as arXiv, bioRxiv1, etc., and the corresponding author submit the preprint to a Peer Community in X to obtain a recommendation (a dedicated webpage serves this purpose). Doing so, they certify that this preprint is not under consideration by a traditional journal or by another Peer Community in X. They also declare that they will wait at least 20 days before either submitting this preprint to a journal or soliciting another Peer Community in X. This delay allows the solicited Peer Community in X to initiate a recommendation process.
- Recommenders of the Peer Community in X are alerted by the submission. If one recommender finds the preprint particularly interesting, they can decide to initiate the evaluation process. They become the recommender of this preprint.
- The recommender finds at least 2 reviewers within or outside Peer Community in X, on the basis of their expertise. The reviewers write their reviews. The recommender continues to solicit reviews until they obtain at least 2 high-quality reviews.
- After the recommender reaches a decision, they send the reviews (which may or may not be written anonymously, at the reviewer’s discretion) and the decision to the authors and asks for modifications, if required. They eventually write a short text of recommendation (alone or with co-recommenders) explaining the recommendation, when all the requested modifications have been made.
- The recommendation text signed by the recommender and co-recommenders, all reviews (anonymous or not), and the link to the last version of the manuscript are sent to the Managing board of Peer Community in X. Before sending their recommendation and review, all recommenders and reviewers will have to certify that they have no conflict of interests of any kind with the content and with the authors of the article, and that they are not recommending or reviewing an article submitted by close colleagues, recent co-authors, relatives or friends. The Managing board performs a quality check on the format and the deontology of reviews and recommendation.
- The recommendation text signed by the recommender and co-recommenders, all reviews (anonymous or not), and the link to the last version of the manuscript are finally posted on the web site of Peer Community in X.
- Authors are asked to format (with a PCI template) and deposit their recommended version of the preprint. Some institutions require that authors deposit their Author Accepted Manuscript (AAM) into their institutional repositories. In such cases we advise authors to deposit into their institutional repository the version of their preprint that has been recommended by PCI. Authors can also submit their recommended preprint to a journal.
WHAT DOES PCI DO? CHECKLIST
AT SUBMISSION, PCI
- Accepts all types of articles (experimental work, theory, review, opinion, etc.)
- Does not impose any format or any restrictions in terms of article length, number of figures or tables
- Accepts anonymous submissions
- Welcomes reproductions of studies
- Welcomes preregistration submissions and preprint submissions based on preregistrations (whether or not reviewed)
- Welcomes preprints reporting negative results, provided that the questions addressed and the methodology are sound
- Checks articles for plagiarism with IThenticate
- Checks articles for the absence of conflict of interest
- Makes sure that raw data, codes and scripts are available
- Checks that the article is readable (figures)
- Checks the compliance of the article with ethical standards
- Helps authors to suggest appropriate recommenders to handle their article
- Informs authors within 20 days if their article was not handled by a recommender
DURING EVALUATION, PCI
- Evaluates only articles considered interesting by at least one of the many recommenders
- Provides explicit guideline for the editor who handles the preprints (https://peercommunityin.org/2020/10/28/pci-recommender-guide/)
- Organizes rigorous peer-review (link to reviewer guidelines https://peercommunityin.org/2020/10/22/pci-reviewer-guide/) for selected articles
- Tries to keep delays as short as possible by reminding assignments
- Provides technical assistance to authors, recommenders and reviewers
- Allows authors to follow online the evaluation process of their article
- Makes sure that recommenders obtain at least 2 reliable review reports before making their editiorial decisions on the original version of the article
- Makes sure that recommenders make a editorial decision that is reliable and respectfull to the authors
AT REVISION STAGE, PCI
- Ensures regular correspondence with authors to ensure that the revision process for their paper is carried out correctly and in a timely manner.
- Leaves as much time as authors need to revise their article
IN CASE OF RECOMMENDATION, PCI
- Publishes in open access a citable recommendation with a DOI containing all the editorial process (reviews, editorial decisions, author’s replies)
- Provides authors with a template to format the recommended version of their article
- Creates OpenCitations and machine readable metadata for recommendations
- Provides authors with portable reviews if the article is not recommended
AFTER RECOMMENDATION, PCI
- Does not require any transfer of Copyright
- Allows authors to submit or not their recommended preprint to a journal
- Provides suggestions to authors on how to submit their recommended article in a journal if they wish to do so
- Archives the editorial process (including recommendations) in CLOCKSS
- Archives the editorial process (including recommendations) in HAL
- Promotes the recommended article and the recommendation on social media (twitter, facebook, instrgram)
- Indexes the editorial process (including recommendations) in Europe PMC, bioRxiv, sciety, Google Scholar
- Displays the Altmetrics data of the article and the recommendation
- Displays the link to the article with the recommendation
HOW AND WHY SUBMITTING YOUR PREPRINTS TO A PCI?
To submit your preprints go to
FIVE GOOD REASONS TO SUBMIT YOUR PREPRINT TO A PCI
The recommenders for each PCI are highly competent researchers – appointed by a Managing Board – who evaluate preprints on the basis of rigorous peer reviews, a process that may lead to the recommendation of articles that have not been published by or submitted to a journal.
The role of the recommenders is similar to that of a journal editor (finding reviewers, obtaining peer reviews, making editorial decisions based on these reviews), and they may reject or recommend the preprints they are handling after one or several rounds of reviews. If a recommender eventually decides to recommend an article, they write a “recommendation” that has its own DOI and is published on the website of the corresponding PCI.
Becoming a recommender for a PCI is not associated with a substantial workload. Recommenders organize the peer-review process of preprints and may recommend them. Most handle no more than two articles per year.
BEFORE SUBMITTING A PREPRINT TO A PCI
Before submitting a preprint, authors should pay attention to the following points:
– Authors must have no financial conflict of interest relating to the preprint they are about to submit. The preprint must contain a “Conflict of interest disclosure” paragraph before the reference section containing this sentence: “The authors of this article declare that they have no financial conflict of interest with the content of this article.”
– Authors must pay attention to the form of the text, figures and tables, and must check for typographical errors, in particular. Authors must also ensure that all tables, figures and supplementary materials are available and correctly numbered.
– Data of the articles must be available to readers after recommendation, in the article or through deposition in an open data repository, such as Zenodo, Dryad or institutional repositories, for example.
– Details of the quantitative analyses (e.g. data treatment and statistical scripts in R, bioinformatic pipeline scripts, etc.) in the recommended articles must be available to readers in the text or as appendices or supplementary materials, for example.
– Details of the experimental procedures in the recommended articles must be available to readers.
SUBMITTING A PREPRINT TO A PCI
To submit an article, you should first post it on a preprint server, such as bioRxiv1 or arXiv. When the article has appeared on this server,
1) Go to the website of the PCI of your choice (PCI Evol Biol, PCI Ecol, PCI Paleo) and log in
2) Click on the green ‘SUBMIT A PREPRINT’ button
3) Complete the form (title, authors, DOI, abstract, keywords, thematic fields)
4) Suggest recommenders by clicking on the blue ‘SUGGEST RECOMMENDERS’ button. Each time you suggest a new recommender, you can add others, or remove a suggested recommender by clicking on the orange ‘REMOVE’ button
5) Complete your submission by clicking on the green ‘COMPLETE YOUR SUBMISSION’ button. This will result in your submission being sent to the managing board for validation.During the submission process, you will have the option of suggesting recommenders who could handle the evaluation of your preprint. A recommender is very similar to a journal editor. They are responsible for finding reviewers, collecting reviews, and making editorial decisions based on reviews. They may eventually recommend your article after one or several rounds of review. Note that the PCIs are under no obligation to consider your submitted preprint. Only submitted preprints selected by a recommender enter the evaluation process. Although we cannot guarantee that your preprint will be reviewed, all possible efforts will be made to make this possible.
WHY BECOMING A RECOMMENDER FOR A PCI?
Five good reasons to become a PCI recommender
HOW BECOMING A NEW RECOMMENDER FOR A PCI?
Peer Community In (PCI) encourages researchers to become recommenders for all PCIs. We are particularly open to welcome ‘early/middle-career’ scientists if they have a significant experience in writing and evaluating articles.The role of recommenders is similar to that of journal editors (finding reviewers, obtaining peer reviews, making editorial decisions based on these reviews), and they may reject or recommend the preprints they are handling after one or several rounds of reviews. If a recommender eventually decides to recommend a preprint, they write a “recommendation” text that has its own DOI and is published on the website of the corresponding PCI.Becoming a recommender for a PCI is not associated with a substantial workload. recommenders organize the peer-review process of preprints and may recommend them. Most recommenders handle no more than a single article per year.New recommenders are nominated by current recommenders and approved by the Managing Board of the corresponding PCI.If you are interested in becoming a recommender, you may
- contact PCI at email@example.com and specify which PCI you would like to join,
- or ask a current recommender of a specific PCI to suggest your name to the Managing Board of this PCI, and then wait for their decision.
CODE OF CONDUCT
Authors, recommenders and reviewers for Peer Community in (PCI) must agree to comply with the following rules:
- Recommenders for PCI and reviewers should have no financial conflict of interest (see a defintion below) relating to the articles they evaluate.
- Authors should have no financial conflict of interest (see a defintion below) relating to the articles they submit to PCI. Submitted preprints must therefore contain a section indicating that “The authors of this article declare that they have no financial conflict of interest with the content of this article.”
- Authors should have as little non-financial conflict of interest (see a defintion below) as possible relating to the articles they submit to PCI, although a complete absence of conflict of interest may be difficult to achieve due to the scientific interest in the subject. Such conflicts of interest must be declared by the authors in the “Conflict of interest” section of their submitted article.
- Recommenders for PCI and reviewers should have as little non-financial conflict of interest (see a definition below) as possible relating to the articles they evaluate, although a complete absence of conflict of interest may be difficult to achieve due to the scientific interest in the subject required. For instance, recommenders for PCI and reviewers should not evaluate articles written by close colleagues and coworkers (people belonging to the same laboratory/unit/department in the last four years, people with whom they have published in the last four years, with whom they have received joint funding in the last four years, or with whom they are currently writing a manuscript, or submitting a grant proposal), or written by family members, friends, or anyone for whom bias might affect the nature of their recommendation.
- Reviews, recommendations, comments and messages should always be respectful to the authors.
- Reviews and recommendations should be of high quality. Reviews should be sufficiently deep and detailed for the PCI recommender handling the recommendation process to gain a full appreciation of the qualities, defects and limitations of the article. Texts (reviews, recommendations, comments, messages to authors) will be returned to PCI recommenders and reviewers if they do not respect these rules.
- Authors, recommenders for PCI and reviewers must ensure that the data for recommended articles are available to readers, through deposition in an open data repository, such as Zenodo, Dryad or institutional repositories, for example. Deposited data must have a digital object identifier (DOI). Authors, recommenders and reviewers must also check that details of the quantitative analyses (e.g. data treatment and statistical scripts in R, bioinformatic pipelines scripts, etc.) in the recommended articles are available to the readers, as appendices or supplementary online materials (in this case, the supplementary material must have a digital object identifier (DOI)), for example.
What is a conflict of interest?
- A financial interest occurs when the authors, recommenders or reviewers:-Receive (or have received in the past four years) salaries, reimbursements, fees, fellowship, grants, or funding from an entity with financial interests that may be affected by the results of the research presented in the article,-have shares or stocks in an entity with economic interests that may be affected by the results of the research presented in the article or-hold patents linked to the research presented in the article
- Non-financial conflicts of interests include political, personal, religious, ideological, academic, and intellectual interests of the authors, recommenders or reviewers that may be affected by the results of the research presented in the article.
The Managing Board of PCI X has the right to exclude recommenders from PCI X if they do not respect these rules.