Steps in the creation of a new PCI
Information about PCI
-Proposers are invited to read the PCI website: https://peercommunityin.org
-Blogs are good resources for proposers: https://peercommunityin.org/blog-posts/
Adherence to PCI principles
-Quality, reproducibility and accessibility of science are the three main goals of PCI.
-The quality of a scientific article is not reflected by the journal in which it is published or by its notoriety metrics but by the content of the article.
-Preprints evaluated and validated by a PCI have a priori the same value as articles published in scientific journals.
-Free open access is desirable in the field of scientific publishing.
-Scientific publishing should not be as expensive as it is today.
-Science should be free of financial conflict of interests.
Basic steps in the creation of a PCI
-Preliminary discussions with the co-founders of PCI
-Submission of a project outline to the PCI association
-Discussions and a vote within the PCI association (about 1 month)
-Clarifications/corrections may be requested from the proposers
-If accepted, the new PCI opens a few months later
Questionnaire to help proposers to prepare their application and to help the PCI Association to contextualize and assess the project
-Name of the PCI
-Field(s) of the PCI
-Estimated size of the international community in the field
-Top 5 universities in the field
-Top 5 countries in the field
-(Rough) number of preprints deposited per year in the field
-Academic societies in the field
-Journals in the field
-(Rough) number of papers published annually in the field
-(Rough) number of participants at major international conferences in the field
-Proposed founders* (who will represent the PCI)
-Proposed directors (if different from the founders) (who will manage the PCI)
-proposed managing board members*
-Proposed 1st recommenders*
-Are there recommenders from other PCIs who could be recommenders for this PCI? How many?
*It is important that the founders, proposed managing board members and proposed 1st recommenders are:
– Internationally recognized
– Not predominantly French
– From a wide range of countries
– Roughly balanced in terms of gender
Detailed steps for the creation of a PCI
1) Choose one or two colleagues to set up and manage the PCI
Having at least two administrators improves the monitoring and sustainability of the project.
Setting up the PCI involves defining the subject it will cover, establishing a first group of recommenders, and submitting the project for validation by the PCI association.
Administration of the PCI involves appointing more recommenders, encouraging preprint submissions and ensuring that the evaluation and recommendation processes are managed correctly.
2) Define the subject
The subject should be defined carefully. It can be wide or narrow. A wider subject may attract more papers, resulting in a more selective PCI. However, if the subject is too wide, the various members of the community may fail to identify themselves as belonging to the PCI concerned. Not everyone in the field will join the PCI, so, if it is too narrow, the community it attracts may be unsustainable. Statistics on preprint use in each field may be helpful (e.g. https://www.rxivist.org/stats).
Try to make sure that the new PCI does not overlap too much with other existing or forthcoming PCIs (contact us – contact[ at ]peercommunityin[ dot ]org– for verification).
3) Establish a first group of recommenders
You will need to establish a group of 20 to 50 recommenders. This initial group of recommenders must be high-quality scientists, recognized in the field, with as many international members of possible, members of learned societies and of editorial boards of renowned journals in the field, and winners of prizes or competitions, for example. The success of a PCI depends on the inclusion of both high-profile senior scientists and dynamic young researchers. Gender parity is also desirable.
4) Submit your proposal to the PCI association for discussions and approval
The creation of a new PCI must be approved by the non-profit “Peer Community in” organization. The members of the managing boards of the existing PCIs form the board of this organization. Send your proposal (basically the answers to the questionnaire above) to contact[ at ]peercommunityin[ dot ]org for approval by the PCI association.
5) Recruit more recommenders
Once the PCI has been validated, you should use the first group of recommenders to appoint more recommenders. This process should take place after the creation of the website for the PCI, protected by a password to prevent general public access, providing a means of registering new recommenders.
6) Set up a managing board
Once a certain predefined number of recommenders have been recruited (e.g. 50, 100 or 200), a managing board should be defined. The members of this managing board are responsible for validating editorial decisions concerning the preprints submitted, approving the nomination of new recommenders and dealing with potential problems arising between authors and the recommenders responsible for evaluating and/or recommending preprints (see the FAQ). The managing board must have five to 15 recommenders and must include the administrators.
7) Open publicly the PCI: receive submissions and manage evaluations
The management of a submitted preprint – from its submission to its rejection or recommendation, excluding the evaluation by the recommender and the reviewers – takes about two hours, on average. The administrators decide for themselves how best to organize preprint management (shared between administrators, managing board members, recommenders, or other people).
Points 5, 6, 7 and 9 can be ordered differently
8) Communicate on the PCI
Social media communication can be helpful for the development of the PCI. Recommendations are usually relayed on Twitter, Facebook, Instagram, Linkedin… Hence, we advise you to include someone who is familiar with social networking among the people who will operate the PCI.
9) Find a managing editor
Managing submissions and their evaluation is time consuming (at least 2h/article). So, when your PCI starts receiving many articles, we strongly advise you to find a managing editor or to set up an organization in order to perform this task.
We can help you by providing extensive documentary resources about PCI, including short movies, and templates of messages for the invitation of co-founders and recommenders. If the creation of your PCI is accepted, we will provide you with a fully functional website (front and back office) and help you to manage the first few preprints submitted.
Send any questions to contact[ at ]peercommunityin[ dot ]org